Office manager & team assistant
ACE Producers is seeking an Office Manager & Team Assistant to join its team. With a small staff of 6 employees, we require a highly organised, proactive and driven individual to make sure the office operates efficiently.
ACE Producers is a network of experienced feature film & drama series producers behind Europe’s finest producer training programme. The organisation has developed a strong successful brand in providing top quality executive education in creative (co-) producing and entrepreneurialism, delivering continuous life-long and dynamic learning.
An adaptable, approachable organisation, ACE is famous for delivery of its core selective training programme for experienced producers. Each year, 18 new ACE producers are accepted into the ACE Network, after completing the main ACE programme of advanced training, which consists of three workshops during one year. The collective learning emphasises the key position and unique responsibilities of the producer throughout the whole process of making a film: development, production, marketing and delivery to audiences/distribution.
Reflecting their creativity and dynamism, ACE members are frequently featured among the award-winners in Cannes, Berlin and Venice, at the Oscars, European Film Awards, etc. Recent feature films such as Palme d’Or winner and Oscar-nominee “Triangle of Sadness” by Ruben Östlund and Palme d’Or winner “Anatomy of a Fall” by Justine Triet have been produced by members of the ACE Network.
ACE Producers was set up in 1993 and now has over 250 active members from more than 45 countries. Network members gather for further training and professional events at all major festivals and markets during the year, and regularly co-produce with each other. The association is governed by an Executive Board consisting of 20 international film professionals.Periode
Starting date: preferably 21 August 2023
Period: An annual contract with the with intention of a permanent employment in the future
Position: 80% (part-time working from home is possible)
Functie eisen / profiel
Managing day-to-day financial administration (preparation of payments, checking the bank records; collecting/sending invoices; codification for the accountant)
Managing day-to-day running of the office (general administration duties, scheduling meetings, stocking the kitchen and stationery cupboard, troubleshooting and basic IT management)
Coordinating, streamlining and maintaining ACE Network membership
Processing applications for the different workshops and being the point of reference for applicants
Assisting the event managers with the organisation of the workshops
Booking tickets and transport for the team and consultants
Creating workshop related documents and books given to the consultants & participants
Coordinating festival accreditations, and organising transportation and accommodation for the team at festivals
Coordinating RI&E & Prevention Officer
Organised, with excellent time-management.
The ability to prioritise tasks and handle several tasks at once.
Excellent written and verbal communication skills in both English and Dutch. Additional languages are a plus.
Plenty of confidence in answering phones and corresponding with contacts via email.
Experience of working independently and as part of a team.
Presentable, friendly and outgoing.
Interested in film and the film industry.
Experience in working with computer programmes (Excel, Word and Outlook. Photoshop and InDesign a plus).
Previous office administration experience is an advantage.
Willing and able to travel internationally Wat bieden wij?
Do you want to work within a vibrant atmosphere, gain experience in administration, finance and events management, get to know more about the European independent film industry and broaden your professional network? Join us!
Salary: Corresponding to knowledge and experience Reageren / meer informatie
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